Quickbooks Online vs Desktop: Which is better for you in 2019?

Quickbooks Online vs Desktop

Quickbooks Online is an ultimate cloud-based financial software that is designed to save the time that you spend managing your business finances. It is used to manage sales and expenses and keep track of daily transactions. Also, you can use this software to invoice customers, pay bills, generate reports for planning, tax filing, and more.

                                                On the other hand, Quickbooks Desktop is a one-time purchase accounting software that can be installed on your desktop computer. Given below is the comparison of Quickbooks Online vs desktop.

Quickbooks Online vs Desktop


Comparison of Quickbooks Online vs Desktop

  • Invoice/Sales Receipt Automation

With QuickBooks Desktop, you can easily copy the previous invoices,  but still, you have to send it to the customer manually. Whereas, Quickbooks Online lets you create and customize invoices. Also, it automates the process by telling QuickBooks Online what to send and when to send.   

  • Access Data From Anywhere At Anytime 

While using Quickbooks Online software, you can access data from anywhere at any time. Whereas, while using Quickbooks Desktop you can access the data from anywhere at any time after the purchase of hosting services.  

  • Software Updates 

Quickbooks Online updates the software automatically. On the other hand, software update of Quickbooks desktop is recommended every 3 years.

  • Unlimited Free Technical Support 

The best part of using Quickbooks Online software is that you get unlimited free technical support. Whereas, there is no unlimited free technical support available while using Quickbooks Desktop.

  • Installation 

No installation on a computer is required while using Quickbooks Online. On the other hand, the installation of the software is required for using Quickbooks desktop. 

  • Bank Transactions Automatically Downloaded 

In Quickbooks Desktop, the procedure of downloading bank transactions into Quickbooks has to be initiated manually. If we are downloading bank transactions for clients, then their password is required. In QuickBooks Online, the client can set up the connection and Quickbooks automatically download the bank transaction. There is no need for a user name or password to download the transaction.

  • Activity Log  

Quickbooks  Desktop has the Audit Trail, which tells you when a transaction is created, modified or deleted. Whereas Quickbooks Online has an activity log that shows when a user logs in, logs out, edits a customer, vendor, item or account. Also, it notifies you when a third party accesses the data, when bank transactions are downloaded and when those transactions are matched or added to the register.

  • Automatic Access To The Latest Version Of QuickBooks 

In Quickbooks Online, you get automatic access to the latest version of Quickbooks. Whereas, no automatic access to the latest version of Quickbooks is available while using Quickbooks Desktop. 

  • Multiple Users 

While using QuickBooks Online, you can have up to 5 users registered to your QuickBooks Online account, for free. In QuickBooks Desktop, you will have to purchase a license for every user.   

  • Backups  

For Quickbooks Desktop, users can create either a local or online backup through their software. On the other hand, for Quickbooks Online, users are encouraged to either export their data manually or use a third-party application to backup the data.  Also, while using this software user’s don’t have access to the backup if they accidentally delete something in their account. 

Hence, this completes the comparison of Quickbooks Online vs Desktop. Now, whether you decide to purchase Quickbooks desktop for its inventory capabilities or QuickBooks Online, for the ease of its use, you won’t regret it. Both financial software has its own pros and cons. Consider the above-mentioned points in order to make the preferred choice. 


Leave a Reply

Your email address will not be published. Required fields are marked *